Job Description
Requirements
Effective verbal and written communications skills in English
High organization and negotiations skills
BA degree preferable
+ 2 years experience in a similar position
Problem solver, uses independent judgement and personal initiative
Multitasking and prioritizing abilities
General MS Office skills (Excel, Outlook, Word and Power Point)
Customer service oriented
Ability to work independently without regular direct supervision
Adapts quickly to a fast paced-environment and changes
Responsibilities
General office space administration and overview - responds to urgent maintenance notifications, manages building and equipment maintenance schedules
Offers suggestions for a better use of existing resources
Provides administrative support for internal and external events
Manages the security access data base and maintains the relationship with the security system provider
Ensures functioning of the building security system at the required levels and prepares for emergencies and provides an overview over the security related issues
Maintains and updates administrative processes and policies
Organizes and manages the internal Fire Protection and Health and Safety trainings
Acts like a link between the internal clients and the external service providers for facilities matters
Supervises purchasing operations for office supplies
Main contact to the payroll company - prepares salary information every month