Job Description
ASSISTANT PROJECT MANAGER
Reference numberDE02148RegionUKLocationWest MidlandsSub locationBirminghamFunctionProject ManagementEmployment typeFull Time - PermanentHourly Rate BandsN/ASalaried/Hourly-PaidSalaried
JOB PURPOSE
Interserve Developments has a number of Private Finance Initiative (PFI) concessions where the project management of the individual concessions are carried out by an independent company. These Special Purpose Companies (SPVs) are setup to deal with long term projects with Government Organisations such as Ministry of Defence, Local Authority education / school establishments.
RESPONSIBILITIES
To provide assistance to the Project Manager to ensure that each of the project companies is meeting its contractual obligations and the updating and production of the following information:-
To become familiar with the obligations of the various Project Companies under the Project Agreements and the Management Services Agreement;
Health & Safety Information - Ensure that the Project Management staff and Directors receive the H&S reports as collated by each of the subcontractors and that accident investigation reports are also distributed. Co-ordinate with the Project Manager to ensure that an annual H&S report is prepared for each company, and distributed to the Directors, and that any required amendments to the H&S Policy are effected and distributed. Analyse data for trends and provide reports to the Project Manager where appropriate;
Agree the timetable of audits with the Project Manager and Safety Adviser, ensure that all reports and subsequent close out reports are issued;
Carry out Health and Safety plus general compliance audits as required – training will be given;
Compliance Reports (KPIs). Under each Contract the Company is required to submit regular reports both to internal management, and to the Funders and Clients as appropriate. Working both on your own initiative and sometimes in support of the Project Manager, you will be required to request, review and incorporate subcontract and financial information into a report to meet the requirements of the Contract and internal management criteria;
Insurance - To develop a working knowledge of the procedures relating to insurance claims and assist in the liaison with the Insurance Brokers in terms of notifying them of incidents, updating them with material facts, and arranging the annual insurance survey visits to each of the projects. Working with the Project and Finance Managers, gather information for the insurance renewal questionnaires and prepare a report to enable sign off by the Directors;
Annual Maintenance Plan – As a part of the Project Management Team procure and monitor the Annual Maintenance Plan including Life Cycle Management and Planned Maintenance of the various projects. Ensure that they are received on time, contain the necessary information and comply with the financial forecasts;
Assist and manage the Variation, Request or Information and Lifecycle processes on the projects;
Liaise with the client over information transfer;
Assist in the production of Board Reports;
Production of information to satisfy requests from the Funder’s Technical Advisors;
Standing in for the Project Manager from time to time at client and subcontractor meetings at various locations;
General interaction with the client and Subcontractors;
Attending meetings, taking minutes and carrying out audits at various locations around the country;
Providing general assistance to the Project Manager, particularly on administrative duties, letter production, hard and soft copy filing. Scheduling/arranging meetings etc.
KNOWLEDGE SKILLS & EXPERIENCE
Degree or equivalent qualification;
A good working knowledge of Microsoft applications, particularly Excel and Word;
A working knowledge of contracts;
The ideal candidate will preferably be experienced in some or all of the construction process, project management, facilities management and/or PFI work.
The position is within an existing SPV management structure relating to multiple developments, all existing.
PERSON
Committed to Team success;
Highly organised;
Effective time management;
Attention to detail is a must;
A clear verbal communicator with good interpersonal skills;
High standard of written communication;
Good at developing relationships with clients and Subcontractors;
Of strong character;
Able to work using own initiative;
Ability to travel to the various project sites;
Willing to undertake necessary training and development;
Very good at Administration.
ABOUT THE COMPANY
Interserve's vision is to redefine the future for people and places. We are one of the world's foremost support services and construction companies, operating in the public and private sectors in the UK and internationally. We offer advice, design, construction, equipment, facilities management and front-line public services. Interserve is based in the UK and is listed in the FTSE 250 index. We have gross revenue of £3.62 billion and a workforce of 80,000 people worldwide.
We are looking for an Assistant Project Manager to work from our office in Erdington, Birmingham. Please note, we will be relocating from our current office in Erdington, Birmingham to our new Head Quarters in Bickenhill Lane, Solihull from Q1 2018. This role is offered on a full time and permanent basis. In return we are offering a competitive salary of circa £32k, plus company car/allowance, 25 days annual leave entitlement, share plans, and company pension.
Due to the nature of the work for this role the successful candidate will be required to apply for an Enhanced Disclosure through the Disclosure & Barring Service. Further information on the Disclosure process can be found at www.gov.uk/dbs.